Role: Executive Assistant to the CEO
Location: Onsite – Glendale, WI –  5 days a week
 

What You Will Do
As the Executive Assistant to the CEO, you will serve as a strategic administrative partner, demonstrating strong C-level task management, prioritization, planning, and executive assistant expertise. You will provide high-level executive support while also contributing to operations by managing everything from event planning, scheduling, travel arrangements, and meeting documentation to providing a variety of other critical support services for executive leaders.

This role requires exceptional business acumen, technical proficiency, and the ability to anticipate and proactively solve challenges. You will work across teams, optimize executive efficiency, and act as a liaison between the CEO and internal/external stakeholders.

How You Will Do It
Project Management & Strategic Support

• Act as an administrative partner to the CEO, proactively identifying priorities, roadblocks, and opportunities for efficiency.
• Manage and track key initiatives, creating actionable insights, dashboards, and reports.
• Prepare executive presentations, memos, and strategic materials while maintaining confidentiality and sound judgment.
• Oversee budget administration, expense reports, and calendar management for key executives.
• Lead cross-functional projects, monitor progress, identify risks, and coordinate teams to achieve goals.
• Identify potential organizational risks and propose mitigation strategies.
• Foster collaboration within the executive team, supporting leadership development.
• Gather data, conduct analysis, and present options to the CEO for informed decision-making

Travel & Event Planning

• Prioritize and manage the CEO’s schedule to maximize productivity and impact.
• Coordinate complex travel logistics, ensuring seamless execution with internal and external partners.
• Lead planning and execution of executive offsites and high-impact meetings.

Stakeholder & Relationship Management

• Serve as a liaison between the CEO, leadership team, and external partners.
• Facilitate communication, ensuring executive priorities are executed efficiently.
• Represent the Office of the CEO in meetings as necessary.

What We Look For

• Bachelor’s degree and 3+ years of executive support experience OR 10+ years of combined education and experience.
• Strong business acumen, with the ability to anticipate challenges and drive solutions.
• Tech-savvy mindset, with proficiency in collaboration tools (e.g., MS Teams, Microsoft 365, Power BI).
• Outstanding communication skills with the ability to influence and collaborate across all levels.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and task prioritization skills.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment in handling confidential information.
• Occasional travel in support of key company events.

Preferred

• Experience supporting a CEO’s office at a company of similar size, scale, scope, and complexity.

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

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